Built for Kenyan Chamaas and SACCOs

Your Chama,Professionally Managed

The only platform with real double-entry accounting, M-Pesa integration, intelligent contribution allocation, automated loans, and bank reconciliation. Built for Chamaas that are serious about their money.

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30 Daysfree, no card required
M-Pesanative integration
Double-entryGL accounting
Kenya-builtfor Kenyan Chamaas
Group Standing
KSh 2.4MTotal Contributions This Period
Loan disbursed to Jane W. · KSh 50,000
M-Pesa received · KSh 5,000
Auto-allocated
Why Chamaas need better tools

Most Chamaas still run on WhatsApp and Excel

That approach breaks as your group grows. Disputes arise with no audit trail. Loans go untracked. Money goes missing.

Contributions go untracked

No audit trail means disputes with no evidence. Trust erodes slowly, then all at once.

Loans are a manual nightmare

Spreadsheets break. Interest calculations are wrong. Guarantors are just informal promises.

Bank reconciliation takes days

Matching M-Pesa messages to deposits consumes hours every month. Errors compound.

A complete financial operating system

Everything your Chama needs, in one platform

M-Pesa Auto-Integration

Real-time webhook receives M-Pesa payments the moment they arrive. Each payment is auto-receipted, posted to the GL, and allocated to the correct member obligation with no manual intervention.

Webhook · Auto-Allocation · Idempotent

Double-Entry Accounting

Every payment posts balanced GL entries. Full audit trail with Reference Codes linking every entry to its source transaction.

Intelligent Allocation Engine

Balanced or Priority-Forward strategy. Surplus auto-carried forward. Partial payments handled gracefully with Held Transactions.

Automated Loan Management

3 interest methods, guarantor capacity validation, repayment schedules, auto-assessed nightly penalties, and full default recovery.

Bank Reconciliation

Upload your bank CSV. Three-path automatch (JE reference, external ID, phone pivot) reconciles your statement in minutes.

Shares and Unit Equity

Track member ownership stakes. NAV snapshots, unit exits, and Economic Stake calculations for loan collateral eligibility.

Quorum-Based Approvals

Configure approval policies per action type. Role-based voting for Transactions, Loans, and Withdrawals. Governance built in.

Member Portals

Each member sees their standing, obligations, loans, and unit balance. Contribution statements generated on demand.

Automated Fines and Penalties

Governance fines for meeting lateness. Loan penalties auto-assessed every night by the penalty job. Accountability enforced automatically.

Period Management

Monthly or quarterly accounting periods with GL locking. Auto-rollover. Formal reconciliation period sign-off per bank account.

Setup Health Dashboard

A live check of your GL structure, bank wiring, loan products, and operation mapping. Know your Chama is correctly configured before going live.

Simple to start, powerful at scale

Up and running in three steps

01

Set up your Chama

Configure your Chart of Accounts, register bank accounts, define loan products, set contribution obligations, and assign member roles. The Setup Health dashboard confirms everything is correctly wired before you go live.

02

Members join and pay

Members join via invite link. M-Pesa and cash payments arrive in real-time via webhook. Each payment is auto-receipted, posted to the GL, and allocated to the correct obligation period automatically.

03

Everything runs itself

Nightly penalty jobs, period close reminders, loan repayment nudges, unit issuance sweeps, and bank reconciliation automatch. Your Chama runs like clockwork with no manual labour.

Built for everyone in your Chama

Powerful for admins. Simple for members.

Chamaa Admin and Treasurer

  • Collect and auto-allocate M-Pesa and cash payments in real-time
  • Approve transactions, loans, and withdrawals with quorum rules
  • Manage the full loan lifecycle: application, disbursement, repayment, default recovery
  • Reconcile bank statements with three-path automatch engine
  • View and trace the full General Ledger with audit trail
  • Close accounting and reconciliation periods with GL locking
  • Publish unit NAV snapshots and manage share exits
  • Configure roles, permissions, and approval policies per action type

Chama Member

  • View personal standing: contributions, loans, and unit balance at a glance
  • Pay via M-Pesa and have it auto-allocated to the correct obligation
  • Apply for loans with guarantor nominations and track approval status
  • Track your repayment schedule installment by installment
  • Download detailed contribution statements on demand
  • See group standing and peer accountability view
  • Request unit exits (share buyback) when eligible
  • Receive smart notifications for reminders and approval decisions
Not spreadsheets

Professional double-entry accounting

Every financial event posts balanced GL entries with a complete audit trail. Reference Codes link every entry to its source, so you can trace any payment from M-Pesa receipt to GL posting in seconds.

Hierarchical Chart of Accounts with parent and child structure
Operation Codes decouple GL routing from business logic
Period locking prevents backdating after close
Loan write-offs post Bad Debt Expense GL entries automatically
Bank reconciliation with three-path automatch engine
DateReferenceDescriptionDebitCredit
15 JunTRX-00124M-Pesa Receipt · Jane W.5,000—
15 JunTRX-00124Member Contributions Payable—5,000
15 JunALLOC-089Contributions Payable · Jan 20255,000—
15 JunALLOC-089Member Savings · Jane W.—5,000
Auto-posted · No manual entry required
Simple, transparent pricing

Everything Your Chama Needs, From Day One

30 days free, no card required. Contributions, loans, welfare and fines are included from the start — upgrade only when you need investment features.

FAQ

Frequently Asked Questions

Yes. RoundCircle receives M-Pesa payment confirmations in real-time via webhook integration. Each payment is automatically receipted, posted to the General Ledger, and allocated to the correct member obligation with no manual data entry required.

RoundCircle supports three interest calculation methods: Simple Interest, Reducing Balance, and Amortization. Each loan product is configured with its own interest method, rate, term, grace period, origination premium, and penalty rate for overdue installments.

RoundCircle uses a sophisticated allocation engine with two strategies. Balanced Allocation (default) distributes funds by Coverage Horizon, ensuring all obligations advance evenly. Priority-Forward fills high-priority obligations first. Surplus payments are automatically carried to future periods. Partial payments are handled gracefully with Held Transactions.

Yes. One RoundCircle account can belong to multiple organizations. Each Chama has completely separate accounting, members, loans, and settings. A unified dashboard lets you switch between groups and see combined KPIs.

Yes. Every financial event posts balanced double-entry GL entries (debit equals credit). The General Ledger is fully queryable with date filters and Reference Code tracing, linking every entry back to its source transaction.

Upload your bank statement CSV. RoundCircle uses three-path automatch: direct GL reference matching, external transaction ID matching, and phone number pivot matching. Unmatched lines are logged as expenses, income, or ignored with notes. Formal reconciliation periods provide a sign-off workflow.

The nightly penalty assessment job marks overdue installments automatically. If a loan enters default, the recovery workflow seizes collateral (swept units and Allocation Locks), calculates any deficiency, and posts a write-off GL entry for unrecoverable balance.

Contact

Contact Us

Address

PO Box 23007-00604, Lower Kabete, Kenya

Call Us

+254 700 xxx xxx

Email Us

info@roundcircle.com